Call to Order:
Bruce Cody, President
November 29, 2023 7:00PM

  1. Confirmation of membership numbers; attendance, proxies and quorum
    • 40 not attending and voted by proxy
    • 13 attended and voted by proxy
    • 4 attended and voted live
    • 57 total voting members present and by proxy
    • 208 eligible votes (in good standing)
    • 52 votes required for quorum (25% of members in good standing
    • Majority vote count of 29

  2. Verification of proper notice of AGM
    • Motion by Strata 771, Lot 111 (A. Agate) that notice of the AGM had been properly given and validly constituted. Seconded by Strata 771, Lot 65 (V. Toews)
    • A vote was taken and passed unanimously

  3. Acceptance of the Agenda
    • Motioned by Strata 771, Lot 79 (C. Duffy) to approve the agenda as circulated. Seconded by Strata 771, Lot 66 (R. Kemick)
    • A vote was taken and passed unanimously.

  4. Approval of the minutes of the previous AGM, Dec 15, 2022
    • Motioned< by Strata 771, Lot 69 (C. Haase) to be true and correct. Seconded by Strata 832, Lot 20 (C. Stroeder)
    • Note: No Business arising from 2022 minutes
    • A vote was taken and passed unanimously.

    General Business
  5. 2022 Financial Report
    • Year End Financial Statements (provided in package) to be approved as presented.
    • Discussion – No questions or discussion arising from 2022 financial report
    • Motioned by Strata 832, Lot 20 (C. Stroeder) to be approved. Seconded by Strata 771, Lot 66 (R. Kemick). A vote was taken and passed unanimously.

  6. 2023 Budget and Membership Fees
    • Proposed Budget (provided in package) to be approved as presented.
    • Discussion – Question from one of the members to consolidate snow removal services
    • Motioned by Strata771, Lot 65 (V. Toews) to accept 2023 forecasted budget. Seconded by Strata 771, Lot 79 (C. Duffy)
    • A vote was taken and passed unanimously.

  7. New Business from the Floor
    • Strata 771, Lot 40 (S. Dingreville) put forward that all if any part of our safety equipment is down or not working, a communication should be sent out to all community members.
    • A consideration was put forward by Strata 771, Lot 94 (C. Morgan) to have all snow removal for the KV to be consolidated instead of separate contracts for each strata. Strata771, Lot 65 (V. Toews) mentioned that he would like to see KVCA take over all services like snow removal and weed control as they are the only body overseeing the whole of Koocanusa Village. Strata 771, Lot 64, President KVCA Bruce Cody stated that a conciliated services strategy be looked at by the KVCA with all strata, non-strata, and bare land in Koocanusa Village and discussed with all stratas.
    • Strata 771, Lot 111 (A. Agate) questioned (now that fire hydrant training is complete) whether the village still needed a firetruck instead of a second vehicle?
    • Strata 771, Lot 94 (C. Morgan) asked when will the homeowner water meters start being used. Strata771, Lot 65 (V. Toews) mentioned that once the meters are installed the utility company makes a request to the provincial government to use them.

  8. Election of KVCA Board – Total Board consisting of a maximum of 11 members. Call for nominations and vote for:

  9. President
    • Strata 771, Lot 64 - Bruce Cody accepted nomination
    • No additional nomination from the floor
    • Motioned by Strata 771, Lot 111 (A. Agate) to nominate Bruce, Seconded by Strata 771, Lot 40 (S. Dingreville).
    • A vote was taken and passed unanimously - 54 votes

    Vice President
    • Strata 771, Lot 79 - Ciara Duffy accepted nomination
    • No additional nominations from the floor
    • Motioned by Strata 771, Lot 82 (I. Scherck) to nominate Ciara Duffy, Seconded by Strata 771, Lot 111 (A. Agate)
    • A vote was taken and passed unanimously – 55 votes

    Secretary
    • Strata 771, Lot 66 - Kelly Kemick accepted nomination
    • No additional nominations from the floor
    • Motioned by Strata 771, Lot 111 (A. Agate) to nominate Kelly Kemick, Seconded by Strata771, Lot 65 (V. Toews)
    • A vote was taken and pass unanimously – 54 votes

    Treasurer
    • Strata 771, Lot 69 - Carl Haase accepted nomination
    • No additional nominations from the floor
    • Motioned by Strata 771, Lot 94 (C. Morgan), Seconded by Strata 771, Lot 111 (A. Agate)
    • A vote was taken and passed unanimously – 55 votes

  10. Directors were nominated. Total number of board members can only be 11, therefore only 7 directors could be voted in:

    • * Shari Dean (Lot MP-05) – Total votes 50
    • * Jaren Bell (Lot ME-19)– Total votes 50
    • * Reg Patterson (Strata 771, Lot 97)– Total votes 51
    • * Colin Stroeder (Strata 832, Lot 20)– Total votes 47
    • * Darryl Binnion (Strata 771, Lot 96)– Total votes 47
    • * Alan Agate – (Strata 771, Lot 111) Total votes 46
    • * Rick Spasiuk – (Strata 832, Lot 72) Total votes 44
    • Katelyn Olsen
    • Barry Olsen

    * Directors voted in to the 2023/24 KVCA Board

  11. Meeting Adjoured at 7:43 pm.
Koocanusa Village Community Association -AGM
November 29th, 2023
Microsoft Office Teams – Virtual and by proxy
Meeting Minutes

Call to Order:
Reg Patterson, President
December 15th, 2022 7:30PM
Via MS Teams

Confirmation of Attendance and Proxies:
60 proxies received
2 members in attendance virtually (others voted via Proxy)
62 total voting members present and by proxy

206 eligible votes (in good standing)
51 votes required for quorum (25% of Members in good standing - as per KVCA bylaws)
Majority vote count of 32

Verification of Notice of Meeting:
Motion by Lot ME-19 that notice of the AGM had been properly given and validly constituted
Seconded by Lot 771-79
A vote was taken and passed unanimously.

Acceptance of Agenda:
Motion by Lot 832-85 to approve the agenda as presented
Seconded by Lot 771-79
A vote was taken and passed unanimously.

Acceptance of the June 10, 2021 Annual General Meeting Minutes:
Motion by Lot 771-69 to approve the AGM minutes as presented
Seconded by Lot 771-79
A vote was taken and passed unanimously.

General Business

Acceptance of Financial Report:
2021 Financial Reports included in package
Motion by Lot 771-69 to to accept the financial reports
Seconded by Lot ME-19
Discussion: None
A vote was taken and passed unanimously.

Approval of 2022 Budget (to cover period of January 1, 2022 to December 31, 2022)
The proposed 2022 budget was included in the package ($100/Lot/Annum Membership Fee)
Motion by Lot 771-79 to approve the budget as presented
Seconded by Lot ME-19
Discussion: None
A vote was taken and passed unanimously.

New Business
No new business

Election of KVCA Council

Reg Patterson resigned as President

Election of President:
No nominations from the floor, and no Volunteers for position of President
Position is currently vacant
No vote was taken due to no Volunteers.

Election of Vice-President:
Ciara Duffy-Ecclestone accepted nomination
No additional nominations from the floor
Motion by Lot 771-79 to to elect Ciara Duffy-Ecclestone for Vice-President
Seconded by Lot ME-19
Discussion: None
A vote was taken and passed unanimously.

Election of Treasurer:
Carl Haase accepted nomination
No additional nominations from the floor
Motion by Lot 771-79 to to elect Carl Haase for Treasurer
Seconded by Lot ME-19
Discussion: None
A vote was taken and passed unanimously.

Election of Secretary:
No nominations from the floor, and no Volunteers for position of Secretary
Position is currently vacant
No vote was taken due to no Volunteers.

Election of Directors
The following existing board members have accepted nomimation
Colin Strider, Strata 832 - Director
Frank Angyal, Strata 832 - Director
Reg Patterson, Strata 771 - Director
Matt Becker, Strata 771 - Director
Barry Olsen, Marina Pointe - Director

New Nominations:
Shari Dean, Marina Point - Director
Jared Bell, Marina Estates - Director
Katelyn Olsen, Marina Point - Director

No additional nominations from the floor
Motion by Lot 771-69 to elect the above list as Directors
Seconded by Lot 771-79
A vote was taken and passed unanimously

Meeting was declared adjourned
Reg Patterson, President
December 15th, 2022 7:46PM
Koocanusa Village Community Association
Annual General Meeting Minutes
December 15th, 2022
Held virtually (MS Teams) and by proxy

Call to Order:
Reg Patterson, President
May 19, 2019 10:04AM
Held at Koocanusa Village, BC

Confirmation of Attendance and Proxies:
10 proxies received
32 members in attendance
42 total voting members present and by proxy

152 eligible votes (in good standing)
38 votes required for quorum (25% of Members in good standing - as per KVCA bylaws)
Majority vote count of 22

Verification of Notice of Meeting:
Motion by Lot 771-120 that notice of the AGM had been properly given and validly constituted
Seconded by Lot 771-73
A vote was taken and passed unanimously.

Acceptance of Agenda:
Motion by Lot 771-28 to approve the agenda as presented
Seconded by Lot 771-99
A vote was taken and passed unanimously.

Acceptance of the November 17, 2018 Annual General Meeting Minutes:
Motion by Lot 771-73 to approve the AGM minutes as presented
Seconded by Lot 771-90
A vote was taken and passed unanimously.

Update from the Board was given by President Reg Patterson

Questions from the floor
How to volunteer for the fire truck
Questions regarding marina referred to KV Properties

Peter Jones presented the objectives and priorities of the Fire & Safety sub-committee.

General Business

Acceptance of Financial Report:
- Year to date income and expence report included in package
- Affect on membership fees from RV changes
-- Change in overall membership numbers
-- Affect in maximum collectable membership fees
Motion by Lot 771-59 to to accept the financial reports
Seconded by Lot 771-120
Discussion: None
A vote was taken and passed unanimously.

Process to change fiscal year end to December 31 (documentation included in the package)
Discussion: None


Approval of Interim (Stub) Budget and Membership fee - The proposed interim budget for August 1, 2019 to December 31, 2019 was included in the package
- The interim budget called for a membership of $42Motion
by Lot 771-99 to approve the budget as presented
Seconded by Lot 771-120
Discussion: None
A vote was taken and passed unanimously.

New Business
Discussion: None

Election of KVCA Council
Reg thanked the council members for their commitment since last AGM in November 2018
Reg handed over the chair to Greg Poncelet for election of president

Election of President:
Reg Patterson accepted nomination
No additional nominations from the floor
Motion by Lot 771-120 to to elect Reg Patterson for President
Seconded by Lot 771-99
A vote was taken and passed unanimously

Chair handed back over to Reg Patterson

Election of Vice-President:
Greg Poncelet accepted nomination
No additional nominations from the floor
Motion by Lot 771-73 to to elect Greg Poncelet for Vice-President
Seconded by Lot 771-99
A vote was taken and passed unanimously

Election of Treasurer:
Tracy Cody accepted nomination
No additional nominations from the floor
Motion by Lot 771-28 to to elect Carl Haase for Treasurer
Seconded by Lot 771-69
A vote was taken and passed unanimously.

Election of Secretary:
Terry Ross accepted nomination
No additional nominations from the floor
Motion by Lot 771-28 to to elect Terry Ross for Secretary
Seconded by Lot 771-66
A vote was taken and passed unanimously.

Election of Directors
The following have accepted nomination
Leanne Gress-Blue, Strata 771 - Director
Colin Stroeder, Strata 832 - Director
Susan Baxter, Strata 771 - Director
Bruce Cody, Strata 771 - Director
No additional nominations from the floor
Motion by Lot 771-59 to elect the above list as Directors
Seconded by Lot 771-15
A vote was taken and passed unanimously

Meeting was declared adjourned
Reg Patterson, President
May 19, 2019 10:38AM
Koocanusa Village Community Association
Annual General Meeting Minutes
May 19, 2019
Held at Koocanusa Village

Call to Order:
Reg Patterson, President
November 3, 2020 7:34PM
24 Cranleigh Bay S.E. Calgary, Alberta

Confirmation of Attendance and Proxies:
51 proxies received (3 board memebers in attendance by voted by proxy)
1 members in attendance virtually
52 total voting members present and by proxy

152 eligible votes (in good standing)
38 votes required for quorum (25% of Members in good standing - as per KVCA bylaws)
Majority vote count of 27

Verification of Notice of Meeting:
Motion by Lot 771-101 that notice of the AGM had been properly given and validly constituted
Seconded by Lot 832-20
A vote was taken and passed unanimously.

Acceptance of Agenda:
Motion by Lot 832-20 to approve the agenda as presented
Seconded by Lot 771-101
A vote was taken and passed unanimously.

Acceptance of the May 19, 2020 Annual General Meeting Minutes:
Motion by Lot 771-101 to approve the AGM minutes as presented
Seconded by Lot 832-20
A vote was taken and passed unanimously.

Update from the Board was given by President Reg Patterson

General Business

Acceptance of Financial Report:
2018/2019 and 2019 Stub Period Financial Reports included in package
Motion by Lot 771-101 to to accept the financial reports
Seconded by Lot 832-20
Discussion: None
A vote was taken and passed unanimously.

Approval of 2020 Budget and Membership Fees
The proposed 2020 budget was included in the package ($100/Lot/Annum Membership Fee)
Motion by Lot 832-20 to approve the budget as presented
Seconded by Lot 771-101
Discussion: None
A vote was taken and passed unanimously.

New Business
Lot 771-90 expressed safety concerns for food handling at the July 1, 2019 Canada Day celebration. A volunteer cut their hand when cutting meat and the member felt that it may have contaminated food.
Lot 771-90 expressed safety concerns for opening the porta-potties at the marina beach which she felt was in contradiction with BC health recommendations at the time.

Election of KVCA Council
Reg handed over the chair to Colin Stroeder for election of president

Election of President:
Reg Patterson accepted nomination
No additional nominations from the floor
Motion by Lot 771-101 to to elect Reg Patterson for President
Seconded by Lot 832-20
A vote was taken; For - 48, against - 2, Abstained - 1. Motion passed.

Chair handed back over to Reg Patterson

Election of Vice-President:
Greg Poncelet accepted nomination
No additional nominations from the floor
Motion by Lot 832-20 to to elect Greg Poncelet for Vice-President
Seconded by Lot 771-101
A vote was taken; For - 48, against - 2, Abstained - 1. Motion passed.

Election of Treasurer:
Carl Haase accepted nomination
No additional nominations from the floor
Motion by Lot 771-90 to to elect Carl Haase for Treasurer
Seconded by Lot 771-101
A vote was taken and passed unanimously.

Election of Secretary:
Terry Ross accepted nomination
No additional nominations from the floor
Motion by Lot 771-90 to to elect Terry Ross for Secretary
Seconded by Lot 832-20
A vote was taken and passed unanimously.

Election of Directors
The following have accepted nomination
Darryl Binnion, Strata 771 - Director
Colin Stroeder, Strata 832 - Director
Chad McClarty, Strata 832 - Director
Frank Angyal, Strata 832 - Director
Taryn Davis, Strata 771 - Director
Nicole Wainwright, Strata 832 - Director
Marilyn Blattler, Strata 771 No additional nominations from the floor
Motion by Lot 771-101 to elect the above list as Directors
Seconded by Lot 771-97
A vote was taken; For - 48, against - 0, Abstained - 3. Motion passed.

Meeting was declared adjourned
Reg Patterson, President
November 3, 2020 7:59PM
Koocanusa Village Community Association
Annual General Meeting Minutes
November 3rd, 2020
Held virtually (MS Teams) and by proxy

Call to Order:
Reg Patterson, President
June 10th, 2021 7:30PM
Via MS Teams

Confirmation of Attendance and Proxies:
51 proxies received
3 members in attendance virtually
54 total voting members present and by proxy

159 eligible votes (in good standing)
40 votes required for quorum (25% of Members in good standing - as per KVCA bylaws)
Majority vote count of 28

Verification of Notice of Meeting:
Motion by Lot 771-64 that notice of the AGM had been properly given and validly constituted
Seconded by Lot 832-03
A vote was taken and passed unanimously.

Acceptance of Agenda:
Motion by Lot 832-35 to approve the agenda as presented
Seconded by Lot 832-20
A vote was taken and passed unanimously.

Acceptance of the May 19, 2021 Annual General Meeting Minutes:
Motion by Lot 771-64 to approve the AGM minutes as presented
Seconded by Lot 832-20
A vote was taken and passed unanimously.

Update from the Board was given by President Reg Patterson

General Business

Acceptance of Financial Report:
2020 Financial Reports included in package
Motion by Lot 832-20 to to accept the financial reports
Seconded by Lot 832-35
Discussion: None
A vote was taken and passed unanimously.

Approval of 2021 Budget (to cover period of January 1, 2021 to December 31, 2021)
The proposed 2021 budget was included in the package ($100/Lot/Annum Membership Fee)
Motion by Lot 832-20 to approve the budget as presented
Seconded by Lot 771-64
Discussion: None
A vote was taken and passed unanimously.

New Business
No new business

Election of KVCA Council
Reg handed over the chair to Greg Poncelet for election of president

Election of President:
Reg Patterson accepted nomination
No additional nominations from the floor
Motion by Lot 771-64 to to elect Reg Patterson for President
Seconded by Lot 771-69
A vote was taken and passed unanimously.

Election of Vice-President:
Greg Poncelet accepted nomination
No additional nominations from the floor
Motion by Lot 832-20 to to elect Greg Poncelet for Vice-President
Seconded by Lot 832-03
A vote was taken and passed unanimously.

Election of Treasurer:
Carl Haase accepted nomination
No additional nominations from the floor
Motion by Lot 771-64 to to elect Carl Haase for Treasurer
Seconded by Lot 832-20
A vote was taken and passed unanimously.

Election of Secretary:
Brian Bell accepted nomination
No additional nominations from the floor
Motion by Lot 771-69 to to elect Brian Bell for Secretary
Seconded by Lot 771-64
A vote was taken and passed unanimously.

Election of Directors
The following have accepted nomination
Colin Strider, Strata 832 - Director
Frank Angyal, Strata 832 - Director
Taryn Davis, Strata 771 - Director
Marilyn Blattler, Strata 771 - Director
Matt Becker, Strata 771 - Director
Barry Olsen, Strata Marina Pointe - Director
No additional nominations from the floor
Motion by Lot 832-35 to elect the above list as Directors
Seconded by Lot 771-64
A vote was taken and passed unanimously

Meeting was declared adjourned
Reg Patterson, President
June 10th, 2021 7:47PM
Koocanusa Village Community Association
Annual General Meeting Minutes
June 10th, 2021
Held virtually (MS Teams) and by proxy