Minutes – Koocanusa Vilage Community Association

Koocanusa Village Community Association
Annual General Meeting Minutes
May 19, 2019
Held at Koocanusa Village

Call to Order:
Reg Patterson, President
May 19, 2019 10:04AM
Held at Koocanusa Village, BC

Confirmation of Attendance and Proxies:
10 proxies received
32 members in attendance
42 total voting members present and by proxy

152 eligible votes (in good standing)
38 votes required for quorum (25% of Members in good standing - as per KVCA bylaws)
Majority vote count of 22

Verification of Notice of Meeting:
Motion by Lot 771-120 that notice of the AGM had been properly given and validly constituted
Seconded by Lot 771-73
A vote was taken and passed unanimously.

Acceptance of Agenda:
Motion by Lot 771-28 to approve the agenda as presented
Seconded by Lot 771-99
A vote was taken and passed unanimously.

Acceptance of the November 17, 2018 Annual General Meeting Minutes:
Motion by Lot 771-73 to approve the AGM minutes as presented
Seconded by Lot 771-90
A vote was taken and passed unanimously.

Update from the Board was given by President Reg Patterson

Questions from the floor
How to volunteer for the fire truck
Questions regarding marina referred to KV Properties

Peter Jones presented the objectives and priorities of the Fire & Safety sub-committee.

General Business

Acceptance of Financial Report:
- Year to date income and expence report included in package
- Affect on membership fees from RV changes
-- Change in overall membership numbers
-- Affect in maximum collectable membership fees
Motion by Lot 771-59 to to accept the financial reports
Seconded by Lot 771-120
Discussion: None
A vote was taken and passed unanimously.

Process to change fiscal year end to December 31 (documentation included in the package)
Discussion: None

Approval of Interim (Stub) Budget and Membership fee - The proposed interim budget for August 1, 2019 to December 31, 2019 was included in the package
- The interim budget called for a membership of $42Motion by Lot 771-99 to approve the budget as presented
Seconded by Lot 771-120
Discussion: None
A vote was taken and passed unanimously.

New Business
Discussion: None

Election of KVCA Council
Reg thanked the council members for their commitment since last AGM in November 2018
Reg handed over the chair to Greg Poncelet for election of president

Election of President:
Reg Patterson accepted nomination
No additional nominations from the floor
Motion by Lot 771-120 to to elect Reg Patterson for President
Seconded by Lot 771-99
A vote was taken and passed unanimously

Chair handed back over to Reg Patterson

Election of Vice-President:
Greg Poncelet accepted nomination
No additional nominations from the floor
Motion by Lot 771-73 to to elect Greg Poncelet for Vice-President
Seconded by Lot 771-99
A vote was taken and passed unanimously

Election of Treasurer:
Tracy Cody accepted nomination
No additional nominations from the floor
Motion by Lot 771-28 to to elect Carl Haase for Treasurer
Seconded by Lot 771-69
A vote was taken and passed unanimously.

Election of Secretary:
Terry Ross accepted nomination
No additional nominations from the floor
Motion by Lot 771-28 to to elect Terry Ross for Secretary
Seconded by Lot 771-66
A vote was taken and passed unanimously.

Election of Directors
The following have accepted nomination
Leanne Gress-Blue, Strata 771 - Director
Colin Stroeder, Strata 832 - Director
Susan Baxter, Strata 771 - Director
Bruce Cody, Strata 771 - Director
No additional nominations from the floor
Motion by Lot 771-59 to elect the above list as Directors
Seconded by Lot 771-15
A vote was taken and passed unanimously

Meeting was declared adjourned
Reg Patterson, President
May 19, 2019 10:38AM

Koocanusa Village Community Association
Annual General Meeting Minutes
November 3rd, 2020
Held virtually (MS Teams) and by proxy

Call to Order:
Reg Patterson, President
November 3, 2020 7:34PM
24 Cranleigh Bay S.E. Calgary, Alberta

Confirmation of Attendance and Proxies:
51 proxies received (3 board memebers in attendance by voted by proxy)
1 members in attendance virtually
52 total voting members present and by proxy

152 eligible votes (in good standing)
38 votes required for quorum (25% of Members in good standing - as per KVCA bylaws)
Majority vote count of 27

Verification of Notice of Meeting:
Motion by Lot 771-101 that notice of the AGM had been properly given and validly constituted
Seconded by Lot 832-20
A vote was taken and passed unanimously.

Acceptance of Agenda:
Motion by Lot 832-20 to approve the agenda as presented
Seconded by Lot 771-101
A vote was taken and passed unanimously.

Acceptance of the May 19, 2020 Annual General Meeting Minutes:
Motion by Lot 771-101 to approve the AGM minutes as presented
Seconded by Lot 832-20
A vote was taken and passed unanimously.

Update from the Board was given by President Reg Patterson

General Business

Acceptance of Financial Report:
2018/2019 and 2019 Stub Period Financial Reports included in package
Motion by Lot 771-101 to to accept the financial reports
Seconded by Lot 832-20
Discussion: None
A vote was taken and passed unanimously.

Approval of 2020 Budget and Membership Fees
The proposed 2020 budget was included in the package ($100/Lot/Annum Membership Fee)
Motion by Lot 832-20 to approve the budget as presented
Seconded by Lot 771-101
Discussion: None
A vote was taken and passed unanimously.

New Business
Lot 771-90 expressed safety concerns for food handling at the July 1, 2019 Canada Day celebration. A volunteer cut their hand when cutting meat and the member felt that it may have contaminated food.
Lot 771-90 expressed safety concerns for opening the porta-potties at the marina beach which she felt was in contradiction with BC health recommendations at the time.

Election of KVCA Council
Reg handed over the chair to Colin Stroeder for election of president

Election of President:
Reg Patterson accepted nomination
No additional nominations from the floor
Motion by Lot 771-101 to to elect Reg Patterson for President
Seconded by Lot 832-20
A vote was taken; For - 48, against - 2, Abstained - 1. Motion passed.

Chair handed back over to Reg Patterson

Election of Vice-President:
Greg Poncelet accepted nomination
No additional nominations from the floor
Motion by Lot 832-20 to to elect Greg Poncelet for Vice-President
Seconded by Lot 771-101
A vote was taken; For - 48, against - 2, Abstained - 1. Motion passed.

Election of Treasurer:
Carl Haase accepted nomination
No additional nominations from the floor
Motion by Lot 771-90 to to elect Carl Haase for Treasurer
Seconded by Lot 771-101
A vote was taken and passed unanimously.

Election of Secretary:
Terry Ross accepted nomination
No additional nominations from the floor
Motion by Lot 771-90 to to elect Terry Ross for Secretary
Seconded by Lot 832-20
A vote was taken and passed unanimously.

Election of Directors
The following have accepted nomination
Darryl Binnion, Strata 771 - Director
Colin Stroeder, Strata 832 - Director
Chad McClarty, Strata 832 - Director
Frank Angyal, Strata 832 - Director
Taryn Davis, Strata 771 - Director
Nicole Wainwright, Strata 832 - Director
Marilyn Blattler, Strata 771 No additional nominations from the floor
Motion by Lot 771-101 to elect the above list as Directors
Seconded by Lot 771-97
A vote was taken; For - 48, against - 0, Abstained - 3. Motion passed.

Meeting was declared adjourned
Reg Patterson, President
November 3, 2020 7:59PM

Koocanusa Village Community Association
Annual General Meeting Minutes
June 10th, 2021
Held virtually (MS Teams) and by proxy

Call to Order:
Reg Patterson, President
June 10th, 2021 7:30PM
Via MS Teams

Confirmation of Attendance and Proxies:
51 proxies received
3 members in attendance virtually
54 total voting members present and by proxy

159 eligible votes (in good standing)
40 votes required for quorum (25% of Members in good standing - as per KVCA bylaws)
Majority vote count of 28

Verification of Notice of Meeting:
Motion by Lot 771-64 that notice of the AGM had been properly given and validly constituted
Seconded by Lot 832-03
A vote was taken and passed unanimously.

Acceptance of Agenda:
Motion by Lot 832-35 to approve the agenda as presented
Seconded by Lot 832-20
A vote was taken and passed unanimously.

Acceptance of the May 19, 2021 Annual General Meeting Minutes:
Motion by Lot 771-64 to approve the AGM minutes as presented
Seconded by Lot 832-20
A vote was taken and passed unanimously.

Update from the Board was given by President Reg Patterson

General Business

Acceptance of Financial Report:
2020 Financial Reports included in package
Motion by Lot 832-20 to to accept the financial reports
Seconded by Lot 832-35
Discussion: None
A vote was taken and passed unanimously.

Approval of 2021 Budget (to cover period of January 1, 2021 to December 31, 2021)
The proposed 2021 budget was included in the package ($100/Lot/Annum Membership Fee)
Motion by Lot 832-20 to approve the budget as presented
Seconded by Lot 771-64
Discussion: None
A vote was taken and passed unanimously.

New Business
No new business

Election of KVCA Council
Reg handed over the chair to Greg Poncelet for election of president

Election of President:
Reg Patterson accepted nomination
No additional nominations from the floor
Motion by Lot 771-64 to to elect Reg Patterson for President
Seconded by Lot 771-69
A vote was taken and passed unanimously.

Election of Vice-President:
Greg Poncelet accepted nomination
No additional nominations from the floor
Motion by Lot 832-20 to to elect Greg Poncelet for Vice-President
Seconded by Lot 832-03
A vote was taken and passed unanimously.

Election of Treasurer:
Carl Haase accepted nomination
No additional nominations from the floor
Motion by Lot 771-64 to to elect Carl Haase for Treasurer
Seconded by Lot 832-20
A vote was taken and passed unanimously.

Election of Secretary:
Brian Bell accepted nomination
No additional nominations from the floor
Motion by Lot 771-69 to to elect Brian Bell for Secretary
Seconded by Lot 771-64
A vote was taken and passed unanimously.

Election of Directors
The following have accepted nomination
Colin Strider, Strata 832 - Director
Frank Angyal, Strata 832 - Director
Taryn Davis, Strata 771 - Director
Marilyn Blattler, Strata 771 - Director
Matt Becker, Strata 771 - Director
Barry Olsen, Strata Marina Pointe - Director
No additional nominations from the floor
Motion by Lot 832-35 to elect the above list as Directors
Seconded by Lot 771-64
A vote was taken and passed unanimously

Meeting was declared adjourned
Reg Patterson, President
June 10th, 2021 7:47PM

KVCA Council Meeting Minutes
February 4, 2021
Virtual Teams

Directors in attendance:
Terry Ross, Colin Stroeder, Carl Haase, Reg Patterson, Terry Ross, Nicole Wainwright, Darryl Binnion, Frank Angyal, Chad McClarty

Apologies:
Greg Poncelet, Marilyn Blattler, Taryn Davis

Reg Patterson called the meeting to order at 7: 32 P.M.

A quorum was present, and the meeting validity constituted.

Approval of Agenda
Motion by Carl Haase to approve the Agenda as presented. Seconded by Colin Stroeder. A VOTE was taken and passed unanimously.

Approval of Previous Council Minutes
Motion by Carl Haase to approve the previous council minutes. Seconded by Colin Stroeder. A VOTE was taken and pass unanimously.

Old Business: None

New Business:

Fire & Safety: Multiple new members.
Motion by Reg Patterson to approve expenditure of $9,580.08 by F&S for additional and replacement equipment. Seconded by Darryl Binnion.
Discussion: Reviewed proposal and discussed how amount would fit into budget. Below threshold of $1,850 which allows board to approve without presenting to membership.
A VOTE was taken and passed unanimously.

KVCA Website: Proposed content

Previous KVCA F&S newsletters
Meeting minutes
Any published information from KVCA
Suggestion to add a section for trades to advertise.

AGM: Proposed date May 23, 2021

Meeting adjourned 8:24 P.M.

KVCA Council Meeting Minutes
March 18th, 2021
Microsoft Teams

Directors in attendance:
Reg Patterson, Colin Stroeder, Carl Haase, Terry Ross, Chad McClarty, Nicole Wainwright, Marilyn Blattler, Taryn Davis, and Frank Angyal

Apologies:
Greg Poncelet and Darryl Binnion

Reg Patterson called the meeting to order at 7: 32 P.M.

A quorum was present, and the meeting validity constituted.

Approval of Agenda
Motion by Carl Haase to approve the Agenda as presented. Seconded by Colin Stroeder. A VOTE was taken and passed unanimously.

Approval of Previous Council Minutes
Motion by Colin Stroeder to approve the previous council minutes. Seconded by Taryn Davis. A VOTE was taken and pass unanimously.

Old Business: None

New Business:

Fire & Safety: Multiple new members.
Motion by Reg Patterson to approve expenditure of $9,580.08 by F&S for additional and replacement equipment. Seconded by Darryl Binnion.
Discussion: Reviewed proposal and discussed how amount would fit into budget. Below threshold of $1,850 which allows board to approve without presenting to membership.
A VOTE was taken and passed unanimously.

KVCA Website: Proposed content

Previous KVCA F&S newsletters
Meeting minutes
Any published information from KVCA
Suggestion to add a section for trades to advertise.

AGM: Proposed date May 23, 2021

Meeting adjourned 8:24 P.M.

KVCA Council Meeting Minutes
July 29th, 2021
Microsoft Teams

Directors in attendance:
Reg Patterson, Carl Haase, Brian Bell, Colin Stroeder, Marilyn Blattler, Frank Angyal, Barry Olsen and Mathew Becker

Apologies:
Greg Poncelet and Taryn Davis

Reg Patterson called the meeting to order at 7: 02 P.M.

A quorum was present, and the meeting validity constituted.

Approval of Agenda:
Motion by Mathew Becker to approve the Agenda as presented. Seconded by Barry Olsen.
A VOTE was taken and passed unanimously.

Approval of Previous Council Minutes:
Motion by Marilyn Blattler to approve the previous council minutes. Seconded by Barry Olsen.
A VOTE was taken and passed unanimously.

Secretary Report:
The Annual Report has been filed

Treasurers Report:
June Financials will be available shortly.

Fire & Safety Update:
$500 donation was received to put towards a volunteer event for FireSmart which may include a clean of the area from the Texas entrance gate to the main road. Need to request organizers for date in September (TBC)

Fire Hall Shelter Planning:
There was a Discussion concerning the building of a future Fire Hall. There are a few options, but council is awaiting more information from the Developer.

Developer Communications:
The developer has given a proposal for a community center and Fire Hall. Planning for meeting with developer to discuss questions on common areas and future development areas.

Common Area Future Strategy Discussion:
Council is still awaiting the Developer’s future development intentions and the responsibilities of repair and Maintenance for central lake.

Discussion and update for board regarding potential to set up “KVCA common areas and landscape committee” for 2022. 771 strata will be voting on allowing KVCA to take over common area landscaping and upkeep on strata common areas.

Upon 771 strata approval, KVCA to form committee (Fall), committee to develop budget and design plan(s) for the common area’s. Board to present budget to membership at Spring 2022 AGM. Upon approval of budget – begin work on areas in spring 2022.

Social Events:
To be determined with concerns of the wildfire situation.

Next Meeting: TBA, Early September

Meeting adjourned 8:53 P.M. by Reg Patterson

KVCA Council Meeting Minutes
July 29th, 2021
Microsoft Teams

KVCA Council Meeting Minutes
March 18th, 2021
Microsoft Teams

Previous KVCA F&S newsletters
Meeting minutes
Any published information from KVCA
Suggestion to add a section for trades to advertise.

AGM: Proposed date May 23, 2021

Meeting adjourned 8:24 P.M.

KVCA Council Meeting Minutes
February 4, 2021
Virtual Teams

Previous KVCA F&S newsletters
Meeting minutes
Any published information from KVCA
Suggestion to add a section for trades to advertise.

AGM: Proposed date May 23, 2021

Meeting adjourned 8:24 P.M.